Start an excess-stock list for THGBMUG6C1LBAIL with the quantity your company can release. Separate physical stock into identifiable rows and connect each row to its existing records. Keep the complete part number and count pieces rather than memory capacity or containers. The finished package should show the proposed stock, available information and remaining unknowns.
Available Quantities and Stock Status
Begin with a dated stock check, then identify the quantity proposed for sale. A warehouse balance can include parts reserved for production, allocated to another order, held for review or retained for an internal need. Keep those pieces outside the offered quantity.
Check the physical balance against the current inventory record. Record the count date and how the count was established. Mark an estimated count as estimated.
Separate the quantities unavailable under your company's current instructions. Identify the relevant reservation, allocation, hold or retained requirement.
Confirm the proposed release quantity with the responsible stock owner. Leave an unresolved release decision outside the quantity currently offered.
Assign each quantity once. If a held group is also reserved, resolve that overlap before calculating the proposed quantity. Do not subtract the same pieces twice.
Separate Lot Entries and File References
Create separate rows when the stock has different lot identifiers, packaging, receipt connections or status. The same full part number does not make every physical group one lot.
Give each separately tracked group a stable seller row reference. Keep it distinct from a manufacturer's lot code.
Record the full manufacturer part number, not an internal row or material code. Compare the THGBMUG6C1LBAIL model reference with your actual labels and records character by character. Keep a different or incomplete MPN separate until identified.
Connect existing files to the appropriate row. State which package or quantity each file concerns rather than assigning one folder to every row with the same MPN.
Both tables below form one hypothetical example. Their quantities, references and file availability do not describe actual inventory or a StockWake offer. The excluded quantities are separate, non-overlapping groups.
Seller Row | Complete Part Number | Physical Pieces | Excluded From Release | Proposed Pieces | Existing File References |
|---|---|---|---|---|---|
EX-A | THGBMUG6C1LBAIL | 600 | 200 allocated and 100 held | 300 | PHOTO-A and RECEIPT-A |
EX-B | THGBMUG6C1LBAIL | 400 | 150 retained internally | 250 | PHOTO-B; receipt record not supplied |
Total | Same specified part | 1,000 | 450 | 550 | Keep each row's file scope separate |
The proposed quantity is 550 pieces. Keep EX-A's receipt reference attached to EX-A; a shared part number does not connect that receipt to EX-B.
Standard Fields and Available Records
Use consistent fields so the recipient can read the units and file relationships. KIOXIA's e-MMC product brief Rev. 1.1 lists THGBMUG6C1LBAIL as an 8 GB device. That describes memory capacity, not the number of components offered. Write the selling quantity in pieces.
Identity: complete MPN and manufacturer name shown in the available records. Keep internal material codes separate.
Quantity: proposed pieces, count date and count uncertainty. State container piece counts separately where used.
Physical group: seller row reference, printed lot and date information, current packaging and known opened or repacked status.
Open information: unreadable identifiers, unavailable records and questions awaiting an answer.
Copy printed codes without inventing a date-code interpretation. Describe storage information as recorded, including gaps. Do not replace missing exposure history with a generic baking instruction. Use the general inventory-list guide for the broader field layout.
Add a file index beside the stock list. In this example, PHOTO-A and RECEIPT-A relate to EX-A. PHOTO-B relates to EX-B, whose receipt record has not been supplied.
Seller Row | File Reference | Existing Record | Stated Coverage | Gap or Sharing Limit |
|---|---|---|---|---|
EX-A | PHOTO-A | Label image | The identified EX-A package | No storage history stated in this example |
EX-A | RECEIPT-A | Receipt record | EX-A source package recorded as 600 pieces | Retain the link to its proposed 300-piece portion |
EX-B | PHOTO-B | Label image | The identified EX-B package | Receipt record not supplied; mark it unavailable |
Record filenames and any review-copy restrictions with these references. Preserve the stated scope; the index organizes existing information rather than deciding whether it satisfies a particular buyer's requirements.
Final Reconciliation and Review Copies
Reconcile the rows before sharing. Here, 550 proposed pieces plus 450 excluded pieces equal the 1,000-piece physical balance. Check that no physical group appears in more than one counted position.
Recheck totals against current counts and status records. Resolve duplicate entries, unit changes and movements since the initial check.
Prepare a sharing copy with the necessary stock fields and file references. Exclude unrelated purchasing costs, customer information and internal notes unless needed and authorized.
Retain the originals and their connection to each shared copy. Date the package and identify its revision, responsible owner and outstanding questions.
Use the review-copy guide for detailed file preparation. Do not change a source document's MPN, quantity or lot reference to fit the list. Identify any disclosure limit affecting the next review.
Allocating previously free pieces reduces the free quantity while they remain physically on hand. Dispatch reduces physical stock. When allocated pieces ship, clear the matching allocation instead of deducting those pieces twice. For a partial movement, update only the affected quantity and retain the connection between the source and the remainder.
Frequently Asked Questions
Can I Offer the Entire Warehouse Balance?
Only if the responsible stock owner confirms that the whole quantity can be released. Separate reservations, allocations, holds and retained requirements first. Record overlapping restrictions without counting the same pieces twice. Leave an unresolved release quantity outside the amount currently offered.
Should Identical Part Numbers Share One Row?
Keep separate detailed rows when lots, packaging, document connections or status differ. You can prepare a summary view, provided the underlying rows remain traceable. Grouping by MPN does not combine physical batches or extend one group's records to another.
What If a Lot or Date Code Is Unreadable?
Record it as unreadable and retain the image or file reference. Use a clearly identified seller row reference to organize the stock. Do not invent a manufacturer code, decode uncertain characters or copy an identifier from a nearby package.
How Should I Link One Source Record to Several Rows?
Keep one document reference and identify each row, package or quantity it actually supports. Mark any connection not established by your records. Do not create separate copies to imply that each row has its own original document or that copying extends the source record's coverage.
What Changes When Allocated Parts Are Dispatched?
Reduce physical stock by the dispatched quantity and clear that quantity from the allocation. Do not reduce the free balance again for pieces already excluded as allocated. Retain the remaining allocation and its source reference. Update the affected row or portion with the movement date.
Conclusion and Next Step
Keep one dated sharing package containing the stock list, file index and unresolved questions. Before sharing it, check the latest quantity movement and file revision. Preserve the originals and name the person responsible for updates. Buyer acceptance and the comparison of selling proposals remain separate tasks.